You’d be surprised just how little you need to start a Virtual Assistant business.

BUT, there are some resources you’ll need to have on the ready so you can serve your clients’ needs.

Here is my ultimate list of Virtual Assistant resources (listed in no particular order).

Disclosure: Some of the links below are affiliate links, meaning, at no additional cost to you, I will earn a commission if you click through and make a purchase.

Dubsado. You can do AMAZING things with this versatile tool. From creating workflows and packages to sending contracts and invoices, this mighty tool is one you definitely want in your toolbox. I use it to send proposals to potential clients, along with invoices and contracts.


Canva. This tool allows you to be a graphic designer even if you have no idea what you’re doing! I use Canva daily and I don’t know what I’d do without it. They have a free plan, but I would splurge and upgrade to pro. It’s so worth it.

Google Drive. I mean… do I even need to explain. Google Drive allows you to keep all your clients’ resources in one place where you can both collaborate and also take advantage of Google Docs and Sheets.

google drive

WhatsApp. Finding a common way to communicate with your clients is so helpful. WhatsApp allows you to text, send voice messages, and even upload files. There is a phone app and a desktop app. I would be lost without WhatsApp!


Loom. This is a screen recording tool and it’s SO helpful when trying to teach someone how to do something (or create videos for SOP’s). I use Loom almost daily! And the free plan gets you LOTS of videos!

Asana. This project management tool will help you stay on track and organized with all your clients. It’s a must-have in my book.

Lastpass. This tool allows your clients to share their login with you without you ever knowing their login! It’s like magic! It fills in the login info so you can access their accounts, keeping their login info secure. It helps to give your clients peace of mind.

Toggl. If you’re getting paid hourly, you’ll need a way to log your time. Toggl does this easily and the best part is, it’s free!

Grammarly. Chances are you’ll be doing some writing for your clients. Use Grammarly to not only spell check but make sure it’s grammatically correct.

Calendly. This is an appointment scheduling software. It makes scheduling strategy calls with potential clients so easy they’ll be dying to work with you!

So there you have it! My top 10 ultimate Virtual Assistant resources.

But guess what? I have even more resources I use almost daily. Want the downloadable pdf? Get it here!